Thank you to everyone who participated in our recent Tutor Satisfaction Survey! Here are some of the high-level takeaways from your responses:
OVERALL: The majority of the tutor team is satisfied with Yup, feels motivated/valued, and feels respected in communication with Ops
FEATURES: Canned responses and the general interface were rated amongst the best tools, while content cards and the whiteboard were most often flagged for needing improvements
SCHEDULING: Most of the team is satisfied with scheduling policies; one common request was to increase the frequency of scheduling issue emails (a change which has already been implemented – see below!)
BONUSES: While the team generally understands the bonus system, we did receive helpful feedback regarding how bonuses could be more fairly administered/more reflective of performance
EVALUATION/QA: Thoughts on the QA system are similar to that of bonuses – largely understood, but with feelings that there may be better ways we could go about assessing performance or grading sessions
Short Term Solutions:
Increased frequency of scheduling issue emails to weekly
Revisiting eligible vs. ineligible sessions and how we grade them
Following-up on feedback from tutors more often via newsfeed/Slack/1:1
Revisit and communicate TQM role application process
Long Term Solutions:
Upcoming bonus analysis and revisit
Consideration on how to address multi-problem sessions
Reworking of evaluative process to be more fair, and more clearly communicated
SUMMER SCHEDULE REMINDER
As many of you know, Yup functions on a reduced schedule every summer to adapt to a decrease in traffic. This year, we will be implementing the reduced summer schedule starting Monday, June 10th. If you have preferred hours to give up, please submit an “Update Availability” request via the Yup Scheduling Formby this Sunday, June 2nd. You will then receive a new, temporary schedule from us by June 5th.
NEW SLACK CHANNEL – #random
Going through Tutor Survey responses, we saw multiple suggestions for a less formal Slack channel in which tutors can connect on a personal level. We are so excited for you all to use the new #random channel to get to know each other and put personalities to the names you often see. If you haven’t already done so, please introduce yourself and tell us a little bit about your background and what is important to you when you aren’t teaching math!
As many of you know, the Yup Tutor Operations team recently welcomed a new member, Henry Grunzweig, to manage hiring and scheduling. Henry is delighted to be working with you all! As he takes on this new role, here are a few reminders to help make the scheduling system run smoothly for everyone:
Take care to click the “End Shift” button when finishing shift to ensure we are accurately logging your shift time. Refreshing the page after clicking will confirm if the shift is ended.
Whenever possible, please use the Scheduling Form to let us know about shift changes rather than emailing firstname.lastname@example.org directly. For shift takeovers, both tutors are expected to submit a form. Take care to ensure all the information in the form is correct to avoid confusion (AM vs. PM and Pacific Time zone for example.)
Avoid claiming new shifts unless you are confident you will be able to commit to covering them. For temporary available shifts, check the Claimed Shifts sheet to see which shifts you have claimed.
We recently worked with a data analyst and PhD student out of Stanford University to learn more about how our new Achievements feature impacts student learning. Here are some of the findings from the session analysis that we are excited to share.
Students who receive an Achievement are more likely to:
Reach Gap Bridged
Give the session a ‘Thumbs Up’/5-Star rating
Tag a session as “Fast Teaching” or “Fast Typing“
Return to the app for another session
Overall, trends suggest that students have a more enjoyable experience when they earn achievements!
Here are our top Achievement senders since the feature launch:
Mark Leibtog – 1560 achievements sent
Usharani PV – 1444 achievements sent
Kristine Dale Alcaide – 815 achievements sent
Great work, tutors! Going forward, let’s aim to not only send multiple achievements in every session, but to use authentic language when sending them. For example rather than saying “Here – take a Great Grit badge!“, explaining “Way to push through a tough problem – you earned a Great Grit achievement 🙂” will make the experience more meaningful for the student.
If you are assigned a problem you are unsure about, please take a moment to upload the student’s image in the tutor-chat channel in Slack. Tagging all online tutors using the @here tag will alert your fellow tutors, along with any online TQMs, that you need assistance. If you need a moment to wait for another tutor to respond, politely let the student know that you are working on their problem, thanking them for their patience.
If you are online and receive a @here notification from a tutor struggling with a problem, please take a moment to provide assistance. If you are with a student when you’re tagged, the student takes precedence – however if you have any capacity to help please try your best to do so.
SHIFT ENDING POLICY UPDATE
Starting January 1, 2019, we are updating our policies surrounding ending your shift and overtime compensation. Here are the two changes to the policy:
It will no longer be acceptable to pass sessions towards the end of a shift.
Tutors will be expected to accept incoming requests throughout the entirety of their shifts. This will ensure students are connected in a reasonable time frame and have a great experience with Yup.
Tutors should only claim temporary shifts or takeovers if they are available to extend into overtime. Due to the unpredictable nature of session length, please anticipate the possibility of needing to extend every shift you work by at least 30 minutes.
If there are shifts in your existing weekly schedule that you cannot potentially extend into overtime, it is important to email email@example.com as soon as possible so we can adjust your schedule accordingly.
In order to reward and incentivize overtime, we will be increasing the overtime rate from 1.5x your normal hourly wage to 2x your hourly wage starting January 2019.
This policy change aims to address an issue we’ve been seeing with dropped (unclaimed) sessions. It also helps us avoid situations where tutors have to leave mid-solution due to their shift being over, a common area concern for students and parents.
As many of you may have noticed, we have recently seen an increase in sessions affected by a bug which triggers the inactive student auto-end feature, even when the student is active in the session.
In order to address this issue, we have removed the trigger altogether – this means it will be up to tutors to end sessions in which the student stops responding. Here are the two situations for which you would need to manually end the session:
The student does not send a message to the chatroom within 2 minutes of the session beginning
The student does not respond to a question for 5 minutes and is unresponsive when checked on
We have added new Canned Responses to the Session Ending category to accomodate to the above situations. Please be sure to send the appropriate Canned Response before ending the session.
As the end of the year grows near, preparations have begun for the upcoming holiday break during which schools will be closed and traffic will be greatly reduced.
If you are hoping to take time off in the coming weeks, please fill out the Scheduling Form using the “Time off Request” option as soon as possible so we can plan accordingly.
Note that even if you do not request time off, you will likely see a temporary reduction in your weekly hours to adapt to the expected decline in traffic. If there are certain shifts you would prefer to give up, please use the Time off option in the Scheduling Formto let us know.
We will be in touch in the coming week to share your temporary holiday schedule, which will likely go into effect for the period of 12/24 – 1/6.
The school season is in full swing and the Yup Team has been seeing some fantastic positive feedback from students! Starting this week, we are launching the Outstanding Student Feedback Award to celebrate our tutors who make students’ Yup experiences awesome.
This award will be givento tutors who conduct sessions that elicit outstanding written feedback from students. The Yup team will recognize recipients in a newsfeed post along with a $75 bonus included in their next payment. To be eligible for this award you must also demonstrate outstanding overall performance including a strong composite score and overall student ratings – as such, earning it is a special and challenging achievement!
Our First Winner
Congratulations to Usharani PVfor earning the Outstanding Student Feedback Award! Some of Usha’s exceptional student feedback comments include:
“Thank you so much, Ms. PV! 🙂 You’ve legitimately SAVED me on numerous occasions and always made me feel like I could freely ask you anything without judgment! You’re always willing to take multiple steps back to fill in knowledge gaps, and help me understand the concepts, rather than just giving me the answers. You’re so nice, and you’re honestly one of the many people who have influenced me to become a tutor (Algebra 1 and Physics) at my school! Thanks for EVERYTHING, and remember that you’ve certainly changed at least one student’s life! :)”
“You worked with me twice today, and I learned so much both times. You took so much time out of your day to help me, and I appreciate that. The concepts are definitely more clear and I’m so grateful for your assistance! Thanks again :)”
“Ms. Usha, thank you so much for the help today! You ensured that I understood the concepts, and when I didn’t understand them, you helped me. Despite my slow pace, you taught me step by step, and you even explicated the steps through an example problem. Thanks again for your time and help :)”
Way to go Usha! ⭐
UPCOMING DAYLIGHT SAVINGS
On Sunday, November 4th we will be observing DaylightSavings in America. If you reside in an area that doesn’tobserve DaylightSaving Time, we will be reaching out via email in the coming days with important instructions about how this will affect your Yup shifts.