New Feature + General Reminders

NEW FEATURE: IN-SESSION PROMPTS

Yup tutors have a lot to do in-session. Remembering which tools to utilize and when, using growth mindset language, and typing quickly – all while teaching math and adapting to students’ needs! This role requires a significant cognitive load, and with so many specifics to remember we know it isn’t easy to stay on top of everything.

In-Session Prompts are designed to encourage appropriate use of teaching tools and growth mindset language. The feature will prompt you when it’s appropriate to use these levers:

We hope this will increase student satisfaction and learning while making your job easier. As you notice the prompts this week, please tell us what you think in the #new-ideas Slack channel! We review comments regularly to inform future feature requests and changes.

GENERAL REMINDERS

  • Is your student using an unfamiliar or unusual solution method? Avoid discrediting the student or their teacher’s method, which could come off as rude or disrespectful.  Instead, ask for a snap of their notes or textbook to gain more insight into the method or check with #tutor-chat (or Google) for support!
  • Coverage Reminders: Both Riemann Sums and calculating volume with integrals fall within Yup’s concept coverage. Please take a moment to brush up on these concepts if you are not already familiar.

 

Happy Tutoring!

— Team Yup

Scheduling Reminders + Achievements

SCHEDULING REMINDERS

As many of you know, the Yup Tutor Operations team recently welcomed a new member, Henry Grunzweig, to manage hiring and scheduling. Henry is delighted to be working with you all! As he takes on this new role, here are a few reminders to help make the scheduling system run smoothly for everyone:

  • Take care to click the “End Shift” button when finishing shift to ensure we are accurately logging your shift time. Refreshing the page after clicking will confirm if the shift is ended.
  • Whenever possible, please use the Scheduling Form to let us know about shift changes rather than emailing scheduling@yup.com directly. For shift takeovers, both tutors are expected to submit a form. Take care to ensure all the information in the form is correct to avoid confusion (AM vs. PM and Pacific Time zone for example.)
  • Avoid claiming new shifts unless you are confident you will be able to commit to covering them. For temporary available shifts, check the Claimed Shifts sheet to see which shifts you have claimed.

ACHIEVEMENTS ANALYSIS

We recently worked with a data analyst and PhD student out of Stanford University to learn more about how our new Achievements feature impacts student learning. Here are some of the findings from the session analysis that we are excited to share.

Students who receive an Achievement are more likely to:

  • Reach Gap Bridged
  • Give the session a ‘Thumbs Up’/5-Star rating
  • Tag a session as “Fast Teaching” or “Fast Typing
  • Return to the app for another session

Overall, trends suggest that students have a more enjoyable experience when they earn achievements!

Here are our top Achievement senders since the feature launch:

  1. Mark Leibtog – 1560 achievements sent
  2. Usharani PV – 1444 achievements sent
  3. Kristine Dale Alcaide – 815 achievements sent

Great work, tutors! Going forward, let’s aim to not only send multiple achievements in every session, but to use authentic language when sending them. For example rather than saying “Here – take a Great Grit badge!“, explaining “Way to push through a tough problem – you earned a Great Grit achievement 🙂” will  make the experience more meaningful for the student.

Happy tutoring!

— Team Yup

Session Accuracy + Reminders

ENSURING SESSION ACCURACY

As an education platform, allowing incorrect answers to slip through the cracks violates a fundamental trust for the students and parents depending on our service. Unfortunately, the Wrong Answer tag is one of the most frequently assigned session tags by TQMs.

A recent Ops Analysis uncovered the following data points:

  • More than 50% of Wrong Answer tags happen when a tutor doesn’t thoroughly check a student’s work
  • About 15% of Wrong Answer tags stem from a tutor failing to follow given instructions

This analysis has shown us that the majority of Wrong Answer tags can be easily prevented by following directions and checking work thoroughly. Below is an infographic from 2018 with more tips and reminders:


QUICK REMINDERS

  • Referral Program:
    • Thank you for your interest in the Tutor Referral program thus far! Just a reminder that we’ve extended our trial until April 5th – keep referring tutors to earn up to $125 for yourself and up to $75 for the referred tutor! Learn More
  • Outdated Apps:
    • A number of in-session issues we’ve seen become more prevalent can be easily fixed by the student by updating their app.
      • Two specific issues caused by outdated apps are missing or disabled achievement buttons and duplicated session messages.
    • When you notice the above errors, asking the student to update their app – at the end of the session – will ensure they are having the best possible experience.

 

Happy Tutoring!

— Team Yup

Bug Reporting Procedure + Updates/Reminders

NEW BUG REPORTING PROCEDURE

Starting immediately, we ask that you use the Tutor Dashboard’s built-in Report Bug button to let us know about technical issues you face.

We invite you to continue to use the #system_issues room on slack to communicate with other tutors about bugs after reporting via Report Bug (UserSnap).  Additionally, if a bug you are facing is significantly impacting your shift, please continue to let us know via tutor.support@yup.com.

Using the ‘REPORT BUG’ Button (UserSnap)

STEP 1
Click the ‘Report Bug’ button on the bottom right of your tutor dashboard to launch the bug reporting screen.

STEP 2
Use the pen tool to mark your screenshot if necessary and use the comment box to tell us more about the bug.

        • Do your best to be as detailed as possible about how the bug presented itself, and/or how it affected the session, or your experience using the platform (even if you think the screenshot is self-explanatory!)
        • For example, instead of saying the session is lagging, try saying messages/images/whiteboard are taking a long time to send, or messages are out of order/repeating in the session.
        • Always include your email, the date, time and time zone in order to better find and investigate bugs reported.

STEP 3
Click “Send” when you are done illustrating and explaining the bug that you are experiencing.

Check out the Yup Bug Reporting Instructions doc for more details.


TUTORING UPDATES/REMINDERS

  • PRE-SESSION QUESTION TIP
    • Use the canned responses filed under Initial Probing along with the student’s answers to the pre-session questions to speed up Gap Clarification Phase.
      • For example, if they indicate that have solved similar problems, you might utilize the following canned response:“Looks like you’ve done similar problems before! Based on those, do you have any ideas about what we could try here?”
  • ACHIEVEMENTS UPDATE
    • As of this month, Yup tutors have sent over 15,000 Achievements to students! The team’s favorite Achievement to send is All-Star Answer with close to 7,000 awarded since the feature launched in late November 2018. Let’s keep this trend going, all!
    • The record for most Achievements sent in a single session is Session #406409 in which veteran tutor Bharathi Vavilakolanu sent 26 Achievements over 108 minutes!

Keep up the great work and happy tutoring!

— Team Yup

Tutor Dashboard Performance Tips + Tutor Bios

TIPS FOR OPTIMIZING TUTOR DASHBOARD PERFORMANCE

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A common concern we hear from tutors is that the Tutor Dashboard is slow, unstable or failing to perform as expected. Often these issues can be due to technical bugs which the Engineering team must investigate and resolve. Other issues however, may be related to your computer, operating system/browser settings, or internet connection.

The following is a list of guidelines that will ensure both tutors and students are having the best possible experience using the platform. As we work towards a more stable Tutor Dashboard, we ask that you adhere to these guidelines until further notice – this will increase the likelihood that any bugs being reported are an issue on our end rather than yours:

  • Avoid watching videos or using applications in full screen
    For many operating systems this will cause notifications to fail and sessions to be unknowingly passed 
  • Avoid streaming media or downloading large files
    Because these activities require more bandwidth and memory, they may reduce dashboard performance 
  • Disable Chrome’s ‘background timer throttling’ 
    This feature was introduced to prevent backgrounded tabs from using up system memory. For apps like Yup’s Tutor Dashboard, this setting has a negative impact on performance and may cause passed sessions. To disable the setting, copy and paste chrome://flags/#expensive-background-timer-throttling into your Chrome address bar and disable “Throttle expensive background timers” – as shown below:

    .
  • Limit open tabs and applications during a shift
    Keep your Chrome tabs to a bare minimum during shifts to avoid using up memory. Running programs in the background along with Chrome may also have negative consequences for the Tutor Dashboard. We recommend  a computer with 4 GB of memory at the very least.
     
  • Ensure reliable internet connection (5- 10 mbps min.)
    See our latest post for more information: Practice Dashboard + Internet Connectivity

 

TUTOR BIOGRAPHIES FOR NEW TUTORS

If you are newer to the Tutor Team and have not been asked to complete a Tutor Biography, please take a moment to do so:

UPDATE YOUR TUTOR BIO   › 

Read more about Tutor Biographies in our post from last Autumn:
Tutor Biographies (2018/10/09)

 

Happy Tutoring!

— Team Yup